Student Data & Privacy.

1. Purpose

This policy explains how student and parent-related information is collected, processed, protected and managed within Arzavo by ARZAQ INSIGHTS.

2. Scope

This policy applies to educational institutions, students, parents or guardians, teachers, staff and administrators using Arzavo.

3. Student Data We Process

Depending on the features enabled by your institution, we may process the following student information:

• Basic profile information (name, avatar, date of birth)
• Admission logs and active enrollment status records
• Daily attendance logs (online and offline sessions)
• Academic performance, grading, and examination results
• Course participation records, assignments, and learning management progress
• Fee schedules, outstanding balance logs, payment details, and invoices
• Parent or guardian contact information (emails, phone numbers) where provided by the institution

4. Role of the Institution

The educational institution acts as the controller of student information managed within its tenant. ARZAQ INSIGHTS processes such information only for providing and maintaining the Arzavo platform.

5. Student Registration

Each institution determines whether students may self-register or require administrative approval before accessing the platform.

6. Data Access

Only authorized users within the institution may access student information according to roles and permissions configured by the institution.

7. Data Sharing

Student information is not shared with other tenants. Each institution operates within an isolated database. Information may only be disclosed where required by law or with authorization from the institution.

8. Security

Reasonable administrative, technical and organizational safeguards are implemented to protect student information. Institutions are responsible for managing user permissions and protecting account credentials.

9. Retention & Deletion

Student records are retained while the institution maintains an active account. Upon tenant deletion, operational records may be deleted while certain financial or legally required records may be retained as described in the Data Retention & Deletion Policy.

10. Student & Parent Rights

Requests regarding correction, deletion or access to student information should generally be directed to the educational institution, which controls the data. ARZAQ INSIGHTS may assist institutions where technically appropriate.

11. Policy Updates

This policy may be updated periodically. Continued use of Arzavo after publication of revisions constitutes acceptance of the updated policy.